Presentation Magazine

Automatically Open .ppt Attachment in Slideshow Mode


In another in our question and answer series, we have a discussion from our readers on how to automatically open a PowerPoint presentation as a slideshow.

Question from Peder Rekop. 

I am a newbie to powerpoint and I have made a presentation (10 pages). I am going to distribute the presentation as an email attachment to my client. But when I open the file, it opens in edit mode, not in slideshow mode. I want my client to be able to open the attachment directly in slideshow mode, without having to manually change to slideshow mode. How do I do this?

Answer given from The Doctors Assistant. 

You need to save your presentation as a “Powerpoint Show”

  1. Open the presentation you want to save as a slide show.
  2. On the File menu, click Save As.
  3. In the Save as type list, click PowerPoint Show. Your slide show file will be saved with a .pps file extension.
  4. When you open this file from your desktop, it will automatically start your presentation in slide show view

Question from Richard Hesselton.

Doctors Assistant please can you help me I have a same problem. I am working with PowerPoint 2003 but when I try to do as you say, I have a problem. In my Save As Type list I don’t have an option for PowerPoint show (.pps). I have included the following options that are available when in Save As Type:

  1. Presentation
  2. Single file web page
  3. Web Page
  4. PowerPoint95
  5. PowerPoint 97-2003 & 95 Presentation
  6. Design Template
  7. PowerPoint Show (*.pps)

In response to Richard Hesselton by Rudy Styles.

Did you scroll down. The list you show us is what you see without scrolling down. You are looking for PowerPoint Show (*.pps) which is the option after Design Template (*.pot)

  1. Presentation
  2. Single file web page
  3. Web Page
  4. PowerPoint 95
  5. PowerPoint 97-2003 & 95 Presentation
  6. Design Template
  7. PowerPoint Show (*.pps)

Question from Amy Robinson.

When I put my powerpoint slideshow on my web site clients downloading it have two options, save and open. When they hit open it opens in edit mode instead of a slideshow. Is there a way to lock the presentation so it ONLY opens as a slideshow even if they open and do not save it to their desktop?

Answer from David Webb.

As mentioned above it is very easy to set your PowerPoint to only open in slideshow mode.

Here is how you do this:

  1. Open your PowerPoint presentation.
  2. Click the “File” menu in the upper left
  3. Click the “Save As…” option
  4. The “Save As…” dialog box opens up
  5. At the very bottom of the box, click the drop down arrow on the “Save as type:”
  6. Scroll down till you see “PowerPoint Show (*.pps)”
  7. Enter your file name in the “File name:” box
  8. Click the “Save” button

Now whenever you or your clients open this file it will start in the slideshow view automatically. Make sure that you select the file “.pps” not “.ppt” to give to others.

Question from Kendo Han.

I have saved my ppt presentation as a *.pps however when I open the new file, it does not automatically start as a slideshow. I have a scroll bar and a toolbar with File/Edit/Browse/Window/Help as my options and when I go to Browse and select full screen, I can view the slideshow as a presentation. I’m a bit confused as I think I’ve followed the steps correctly, but am having no luck.

Answer from John Wilson.

You might want to check in Slide show > Set Up Show that you DONT have “Show in a window” checked.

Publishing to Sharepoint

Question from Aldrin Thomas. 

Saving as .pps has the desired effect when I open the Slideshow from a drive or an email attachment. However, if I publish it to a Microsoft Sharepoint document library, it still opens direct in Edit mode. The file extension is correctly set to “pps”. I have googled it a little bit but it seems like a bug between how Sharepoint handles the file or how it is opened. Any idea what’s going on?

Answer thanks to Doctor.

I’m not sure if this will work on SharePoint, but I’ve had luck getting a PowerPoint slideshow to open correctly when accessed via a web browser from the local intranet by creating a shortcut to the file, and then linking to the shortcut in the HTML, instead of the actual file. Instead of linking to say, presentation.pps, I link to the shortcut, presentation.pps.Lnk. Shortcuts, of course, have the usually hidden .Lnk extension.

 

 

11 Comments
  1. how do I open in ppt mode so it is both editable and does NOT open in slide mode.

    brigitte 8 Dec at 4:34 pm
  2. How about the other way around? I received a powerpoint as an attachment in a word document that launches into the slideshow. Can I save it as a separate document (just a normal ppt) so I don’t have to open the word document every time I want to review it?

    David B 21 Apr at 6:35 pm
  3. thanks, this is very helpfull

    Mian Waqas Taqee 24 Aug at 4:21 am
  4. I am attempting to start my powerpoints automatically from the first slide. I have followed the directions in this forum and the show still starts in edit mode. What could I be doing wrong? Please help if you can. These powerpoints will be attachments in emails sent to several people. Thanks for any suggestions.

    Lois 30 Sep at 1:24 am
  5. So cool! I have some links in my agenda for quick reference and needed to open a ppt. in slide show…saving it in pps and creating a short cut did it!! thanks.

    Carole 12 Oct at 7:00 pm
  6. what about the music? it doesn’t want to play when i open it after i saved it in pps mode.

    marie 1 Dec at 6:42 pm
  7. I would like to send a Slide Show to an e-mail as an attachment. I would like it to open automatically when my client clicks on the attachment icon….Is this possible with PPt 2007?

    Nando 17 Dec at 8:39 pm
  8. I have the same problem. .pps files linked in a SharePoint page are opened in edit mode and not slideshow mode. This only happens in IE. In Firefox everything works fine.

    Chris 31 Jan at 3:21 pm
  9. JUst change it manualy .pptx to .pps

    guest 26 Apr at 6:10 am
  10. Hi, How send Power Point Presentation slide (single slide) in outlook mail. so that the recipient can able to view and edit the PPT. (in read.Write mode)

    Harsha 21 Jun at 3:09 pm
  11. Is there a way to prevent the recipient of the email from saving the presentation?

    Jenny 14 Nov at 12:37 pm
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